About Us
Huggins Wood Floor Specialist is a premier custom wood flooring company recognized for its work with discerning clients and leading design professionals. We proudly partner with the American Institute of Architects (AIA), the American Society of Interior Designers (ASID), and top architectural and interior design firms nationwide. Our reputation is built on exceptional craftsmanship, design expertise, and delivering a truly elevated client experience.
Position Overview
We are seeking a proactive, highly organized Administrative/Personal Assistant to provide direct support to our CEO. This is a fast-paced and dynamic role where projects and deals often move quickly, requiring someone who is resourceful, adaptable, and thrives under deadlines. The right candidate will be a reliable problem-solver who can juggle multiple responsibilities while maintaining professionalism and attention to detail.
Key Responsibilities
- Provide dedicated one-on-one administrative support to the CEO
- Manage incoming and outgoing phone calls, monitor and respond to emails
- Schedule and coordinate meetings with clients, partners, and team members
- Assist with day-to-day personal tasks and run local errands as needed
- Prepare and distribute marketing materials
- Support the hosting and coordination of CEU (Continuing Education Unit) lectures
- Assist with basic website updates and design tasks
- Organize and maintain digital files and documentation
- Collaborate with team members on various office and project initiatives
Qualifications
- Strong verbal communication and interpersonal skills
- Highly organized, self-motivated, and detail-oriented
- Comfortable working with individuals from diverse professional backgrounds
- Basic math proficiency
- Ability to work in person at our Westfield, NJ office
Additional Information
- On-site role (not remote)
- Flexible hours: 20–35 hours/week, with potential for full-time
- Compensation: $18–$19/hour, commensurate with experience
- Eligible for performance-based pay increases every 6 months
- Immediate start available